Administration Specialist
Administration Specialist - Support executive finance, legal, and construction teams with document management, scheduling, and reporting.
Administration Specialist
November 5, 2024
Administration Toronto, ON Fulltime - Permanent Office Only 2-3 weeks vacation 5% Bonus Job: 109401 Upper salary: $80,000 CAD
About the Company
Our client, a highly successful developer of condominium and commercial real estate, operates extensively throughout Canada and the USA. The new position is based at their Canadian Corporate Headquarters, located in Mid-Town Toronto. This role is crucial for supporting the executive finance, legal, and construction teams and requires the incumbent to work five days a week from the office. The company is poised for aggressive growth and prioritizes internal promotions for those who actively contribute to the team and the organization’s growth objectives. This opportunity is ideal for someone seeking a role with future leadership possibilities, mentoring opportunities, ownership of various administrative processes, and the support of a dedicated team of shared services professionals.
About the Role
The Administration Specialist will play a pivotal role in supporting daily operations by managing a variety of administrative tasks, from document organization to executive support. Key responsibilities include:
- Organize and oversee both physical and electronic filing systems to ensure accessibility and security of documents.
- Accurately file documents and correspondence in a timely manner and retrieve them as required.
- Support administrative tasks including data entry, scheduling, and managing phone communications.
- Coordinate and organize meetings, appointments, and travel arrangements efficiently.
- Produce and distribute memos, letters, and other necessary documents.
- Engage in special projects and provide general administrative support as needed.
- Conduct quality checks to guarantee the accuracy and completeness of all documentation.
- Liaise with internal departments to secure any missing or incomplete documents.
- Collaborate with management to develop and uphold documentation policies and procedures.
- Draft, prepare, and revise correspondence, reports, and presentations.
- Assist in compiling financial, legal, and business reports.
- Communicate effectively with both internal and external stakeholders on behalf of executive management.
- Manage and prioritize incoming emails and phone communications for executives.
- Support the preparation of legal and regulatory documents.
- Maintain strict confidentiality and discretion when handling sensitive information.
- Fulfill additional duties as assigned.
About the Candidate
Ideal candidates will meet the following qualifications:
- Must be able to consistently work 5 days per week in the office.
- College or University degree.
- Excellent communication skills to collaborate with senior management and executives.
- Strong written skills.
- Experience with Excel.
- Experience with digital and paper filing systems.
- Computer and systems savvy.
Having a hard time
Landing a JOB?
We teach thriving forward in your career means investing not just within your career, but we teach also how to Begin investing within your body, being, and relationships because they all serve your career fulfillment.
Our Career Elevation Academy coaching system is open for applications—crafted for junior to mid-level corporate professionals ready to grow in both career and life!
OUR COURSE ALUMNI SAY IT BEST
OUR COURSE ALUMNI SAY IT BEST
Greg
5 months ago
As someone who has worked with Begin Recruitment as both a recruiter and a candidate, I can confidently say they are outstanding. They are supportive, transparent, and incredibly responsive. Their professionalism and diligence have made every interaction seamless. I would work with them again in a heartbeat and highly recommend them to others seeking a reliable recruitment partner.
Joanna
5 months ago
Highly recommend working with this company! I worked with Begin Recruitment twice, the first time I was looking for a job and the second time I was hiring. Both opportunities were successfully completed. Very satisfied with the outcome and the level of service.
Adrian
5 months ago
Chris and his team of professionals are truly gems in the recruitment world. I felt very encouraged and confident with their careful selection of jobs tailored to my profile. The guidance and help provided during the recruitment process has led me to work in one of the best companies I had hoped to work for. Thank you very much Chris!
Jared
5 months ago
Begin Recruitment has been an amazing partner, and have shown a real flexibility to get our team great candidates of varying experience levels and skills. When we need help, we have consistently been met with an outstanding experience.
Edmund
5 months ago
Begin Recruitment has transformed my career transition from seemingly unattainable to entirely seamless. Led by the exceptional Chris, this team of recruitment professionals offers a truly white-glove service that prioritizes the needs of both clients and candidates. Their commitment to understanding individual aspirations and challenges sets them apart as the premier choice for recruitment services. If you're looking for a partner that combines expertise with genuine care, I wholeheartedly recommend Begin Recruitment for anyone ready to elevate their professional journey!
Syra
5 months ago
Chris and I have been colleagues for almost 10 years. He has proven to be dedicated to his craft and career. Chris can be depended on to provide quality candidates within a quick turnaround time. He works efficiently enabled by tools and technology. With 10 years of experience, a CPA designation and by keeping his finger on the pulse, Chris is consultative and highly knowledgeable of the market and industry trends.
Willie
5 months ago
Chris was a pleasure to work with. Communications were prompt and effective as he excels at providing both industry insight and specialized knowledge.
JOIN CAREER ELEVATION ACADEMY TODAY
Your career is important! We invite
you to make a great investment in
your future career success!