Legal Assistant - Corporate

About the Client

About the Company: Our client is a leading legal services firm located in the heart of the Greater Toronto Area. They are dedicated to providing exceptional legal solutions, with a focus on innovation, integrity, and excellence within their specific niche. This is a large legal team comprised of some of the industry’s most talented and experienced legal professionals, committed to making a positive impact in the legal field.

Job Overview: Our client is seeking a detail-oriented and organized Legal Assistant to join their dynamic team. This role is essential in providing comprehensive legal assistance related to corporate services and general office support. Reporting into the Managing Partner Group, the successful candidate will play a pivotal role in ensuring the smooth operation of the firm’s legal activities.

Responsibilities

• Assist in the preparation and filing of corporate legal documents, including contracts, agreements, and other legal correspondence.
• Provide administrative support to the Managing Partner Group, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Maintain and organize legal files and databases to ensure easy access and retrieval of information.
• Assist in the drafting and reviewing of legal documents under the guidance of attorneys.
• Handle communication with clients, including answering phone calls, emails, and providing updates on legal matters.
• Conduct legal research and compile information as needed for case preparation.
• Coordinate with other departments and external parties to facilitate legal processes.
• Manage billing and invoicing for legal services, ensuring accuracy and timeliness.
• Assist in the organization and preparation of materials for court appearances, meetings, and presentations.
• Act as a point of contact for clients, providing timely and professional responses to inquiries and ensuring client satisfaction.
• Ensure the proper execution, notarization, and storage of legal documents, adhering to firm protocols and legal requirements.
• Prepare meeting agendas, take minutes during meetings, and follow up on action items as necessary.
• Assist with the preparation and tracking of client billing statements and expense reports.
• Assist in monitoring compliance with legal, regulatory, and internal policies and procedures.
• Participate in special projects as assigned, which may include legal initiatives, process improvement, or firm events.

Why Join Us?

• Professional Development: Gain valuable experience and knowledge in corporate law while working alongside experienced legal professionals.
• Dynamic Work Environment: Thrive in a fast-paced, challenging environment that offers diverse opportunities for growth and learning.
• Supportive Team: Join a supportive and collaborative team that values your contributions and encourages your professional growth.
• Competitive Compensation: Enjoy a competitive salary and benefits package, along with opportunities for career advancement.
• Work-Life Balance: Benefit from a firm that values work-life balance and provides a supportive and flexible work environment.

Qualifications

• Post-secondary education in legal administration, paralegal studies, or a related field.
• Previous experience as a legal assistant or in a similar role, preferably in a corporate legal setting.
• Strong understanding of legal terminology, documents, and procedures.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and legal management software.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Discretion and confidentiality in handling sensitive information.